CAM Decorative and Fine Arts Society :

                             CONSTITUTION

(including 2008 amendments)

 

1. NAME

The Society shall be called the CAM Decorative and Fine Arts Society.

2. OBJECTS

As a Member Society of the National Association of Decorative and Fine Arts Societies

 (NADFAS) the Society shall have as its objects the promotion and advancement of the

aesthetic education of the public, the cultivation, appreciation and study of the fine arts,

and the giving of aid to the preservation of our national artistic heritage for the benefit of

the public.

3. POWERS

For the pursuit and fulfillment of the Society's objects its powers shall include the following:-

(a) The arrangement of lectures for Members of the Society.

          (b) The arrangement of study groups, tours and visits to private houses, museums, exhibitions and        

               other places of interest for Members of the Society.

          (c) The arrangement of related activities of an educational character for children and other members of

              the public.

          (d) The arrangement of voluntary preservation and recording work by its Members in relation to the

              decorative and fine arts.

          (e) To purchase, take on lease, hire or otherwise acquire any real or personal property or premises

               including halls or lecture rooms and any rights, privileges or interests which the Society may think              

               necessary for the promotion of its objects.

          (f) To subscribe, donate or guarantee money for any purpose connected with and calculated to  

              advance the objects of the Society.

          (g) To raise and utilise funds for the furtherance of the objectives but without the power to pledge the

               personal liability of any Member for the repayment of any sums borrowed.

4. MEMBERSHIP

          (a) The Society shall have Ordinary Members and may have Honorary Members if the Committee so

              decides.

          (b) Membership is open to all members of the general public who so apply.

          (c) The Committee may elect four Honorary Members who are distinguished in the decorative and fine

              arts or who have done valuable work for the Society. An Honorary Member may attend all meetings

              and events of the Society in the same manner as an Ordinary Member but shall not be liable to pay

              a subscription nor be entitled to vote at any General Meeting of the Society. An Honorary Member   

              who at the time of election as such was an Ordinary Member may elect to remain an Ordinary

              Member as well and in the event shall continue to be liable to pay a subscription and vote at  

              General Meetings of the Society.

5. THE OFFICERS

          (a) THE TRUSTEES                      

              The Trustees of the Charity will be the officers of the Society. They shall be the Chairman, the

              Vice-Chairman, the Treasurer and the Secretary all of whom shall be nominated annually by the  

              Committee for election at the Annual General Meeting.  Neither the Chairman nor the Vice-

              Chairman may hold office in such post for more than three consecutive years. The Treasurer and

              the Secretary shall not normally hold office for more than three years but the Committee

              may extend this up to a maximum of five years to ensure a smooth transition of responsibilities.

         

              (b) THE CHAIRMAN    

              The Chairman, or in his absence an appointee of the Committee,  shall preside at

             all General Meetings and Committee Meetings of the Society. The decision of the

              Chairman of the Meeting upon any question of order, voting, adjournment of the

               Meeting or interpretation of the Rules of the  Society shall be final. The Chairman

               of the Meeting shall have an additional casting vote in the  event of equality of

               votes on any matter under consideration by the  Society. The Chairman shall

               attend and represent the Society at all NADFAS General Meetings, Area and

               National Meetings or appoint a deputy to attend.

              (c)  HONORARY OFFICERS  

              The Committee may appoint Honorary Officers, who shall be a President and up to three

Vice-Presidents, in recognition of their services to the decorative and fine arts or

to the Society. These appointments shall be for a period of five years and may be

renewed for a further five-year term but no Honorary Officer shall hold that office

for more than ten years in total. An Honorary Officer shall be entitled to all the

rights and privileges of Ordinary Members except the right to vote at General

Meetings.

6. THE COMMITTEE

          (a)     The Committee shall manage the affairs of the Society and administer its funds.

          (b)     The Committee shall consist of not more than fourteen members including the Chairman,   

                  Treasurer and Secretary.

          (c)     Any Ordinary Member of the Society may propose or second Members for election to the

                  Committee at the Annual General Meeting. Nominations must be given to the Secretary not less  

                 than 28 days before the Annual General Meeting. Committee Members shall retire each year but    

                  be eligible for re-election.

(d)     No Committee Member may serve for more than three years unless elected from the Committee        

         to be an Officer when they may serve a maximum of three years in each post with the possibility

         of extension as provided in Rule 5(a).

          (e)     Members of the Steering Committee forming the Society may serve an additional year.

          (f)      Casual vacancies amongst the Committee during the year may be filled by the Committee.

                  Persons so appointed shall hold office until the next Annual General Meeting after the  

                  appointment and shall be empowered to vote.

          (g)     The Committee may co-opt up to four additional members to the Committee. Co-opted Members 

                  shall have the right to attend and speak at Meetings of the Committee but not have the right to

                  vote. Co-opted Members shall be appointed for a specific period, not exceeding two years.

          (h)    The Committee may appoint sub-committees accountable to it for such purposes as it  

                  determines.

(i)     The Committee may make Rules regulating the conduct of meetings other than

       General Meetings, attendance of visitors, charges for visitors and otherwise for

        the  regulation of the Society's affairs.

          (j)     The Committee shall meet as required and not less than four times each year. A quorum shall

                   consist of over one half of the number of the elected Members of the Committee,  one of whom

                   should be an Officer

7. FINANCE

          (a)    The Society's financial year shall end on March 31st in every year after the financial period of

                 the Society ending on  December  31st 2006.

          (b)    An Independent Financial Examiner shall be appointed at the Annual General Meeting, whose

                 duties shall be to examine and report on the annual Accounts of the Society for submission to

                 Members. The first Examiner shall be appointed by the Committee.

          (c)    The Committee shall authorise its Officers to arrange payment and reimbursement of expenditure

                 on behalf of the Society. The funds of the Society will be paid into current, deposit or investment

                 accounts in the name of the Society with such banks, building societies or investment institutions

                 as the Committee shall agree. Cheques and other instruments shall be signed by

                 not fewer than two Officers or other signatories authorised by the Committee, provided always

                 that one of the two persons signing cheques or other instruments shall be the Chairman or

                 Treasurer.

          (d)    Payment for outings, study days or other events will be due at the time of booking and will not

                 normally be refundable.

8. SUBSCRIPTION

          (a)  The subscription for Ordinary Members of the Society shall be such a sum as may be determined       

                by the Committee from time to time. The first payment shall be due on election to membership

                and due annually on May 31st  in every year.

          (b)  A member whose subscription is not paid in full within 28 days of the due date shall thereupon

               cease to be entitled to rights and privileges of Membership but may at the discretion of the  

                Committee be reinstated on payment of all arrears.

          (c)  The Committee shall have the power to charge an entrance fee for Membership of the Society,    

               additional to a Member's subscription.

9. GENERAL MEETlNGS

          (a) The Annual General Meeting shall be held at such time and place as shall be determined by the

               Committee. Written Notice, including the Agenda, the text and proposers and seconders of any  

              Resolutions, shall be given 21 days before the Meeting.

              The business of the Annual General Meeting shall be:-

              (1) To receive the examined Accounts of the Society and the Report thereon.

              (2) To receive the Committee's Report on the activities of the past year.

              (3) To elect Officers and Committee of the Society.

              (4) To elect an Independent Financial Examiner of the Accounts of the Society.

              (5) To consider any resolutions of which due Notice has been given.

              (6) Informally to discuss any other business with the permission of the Chairman.

 

          (b) The election of Officers and of the Committee shall be by a show of hands unless there are more

               candidates than there are vacancies to be filled, in which case the relevant election shall be by  

               ballot of those present at the Meeting.

          (c) The quorum for General Meetings shall be one quarter of the Ordinary Membership.

          (d) An Extraordinary General Meeting must be convened within 28 days,  at the request of the

               Committee or of at least 20 Members of the Society.  Resolutions to be considered must be given     

               in writing to the Secretary, who will give all  Members  21 days written Notice of the Meeting,

               stating the time and place of the Meeting, which shall be determined by the

                Chairman and  the   text of the Resolutions.

          (e)  Except under Rule 9 (b) voting shall be by a show of hands and by simple majority (abstentions,

               for the avoidance of doubt, not constituting a vote) save where an increased majority and/or

               majority of those present and entitled to vote is expressly required. In the event of equality of

               votes, the Chairman of the Meeting shall cast an additional vote. Proxy voting shall not be

               permitted.

 

 

10. RESOLUTIONS

              Notice of Resolutions to be brought forward shall be given in writing to the Secretary at least 35

             days prior to the holding of a General Meeting. Any such Resolution shall have been duly seconded

             and shall be set forth in the Agenda with the name of the proposer and seconder. Save with the

             consent of the Committee, a Resolution which does not comply with the foregoing may not

              be proposed at a General Meeting.

11. MEMBERS' ADDRESSES AND DATA PROTECTION ACT

          (a) Members shall notify any change of address to the Society.

          (b) Where the names and addresses of Members are held in a computer, Members must consent to the

              disclosure of such information  to the National Association of Decorative & Fine Arts Societies, or to

              other societies, companies or Areas affiliated  to NADFAS or the Society.

12. AMENDMENT OF CONSTITUTION AND RULES

          These Rules may be amended by a written Resolution of which due Notice has been given in   

          accordance with Rule 9 (a) and 9 (d) passed at a General Meeting by at least two thirds of the

          Members present and voting. These amendments must be in compliance with the Charities Act 1993

          and will be subject to agreement by the Charity Commission.

13. TERMINATION OF MEMBERSHIP OF THE SOCIETY

          If the conduct or action of any Member shall, in the opinion of the Committee, be injurious to or

         inconsistent with the character, objects or interests of the Society, the Committee shall, if requested,   

         grant the Member a hearing before it. If the complaint is upheld the Committee may request in writing

         such member to resign. Any member so requested who does not resign within one month from the

         date of such a written request shall cease to remain a Member of the Society.

14. WINDING-UP THE SOCIETY

          If a Resolution to wind up the affairs of the Society shall have been duly proposed and carried at a

         General Meeting (at which a Member of the NADFAS Executive is present) by at least two thirds of

          those present,  so much of the assets shall be realised as may be necessary to discharge liabilities of

          the Society and all the remaining assets shall be made over to the Charity Commissioners.

I5. WITHDRAWAL FROM THE ASSOCIATION

(a)   A Member of the National Executive Committee should be invited to a General  

 

       Meeting at which withdrawal from the Association is to be proposed. If no reply

 

       is received to the invitation then the Meeting shall proceed.

 

(b)  According to the Constitution and Rules of the National Association of Decorative

      

      & Fine Arts Societies, six months previous written Notice must be given to

     

       NADFAS before a Member Society withdraws from the Association.

 

(c)  On withdrawal or termination of membership by NADFAS, the Society shall cease

     

     to be entitled to the use of the NADFAS name and shall cease to be called the

     

      "CAM Decorative and Fine Arts Society." The Society shall return to the

       

     Association all confidential documentation issued by NADFAS.

16. INTERPRETATION

          In these rules, where the context admits, the masculine shall include the feminine and the singular

         shall include the plural and vice - versa. The decision of the Committee on any question of

         interpretation of these Rules shall be final and binding upon all            

          members and guests of the Society.

 

 

CAMDFAS, April 2009